Your Complete Recruiting Toolkit
Connect your Gmail inbox. See every coach conversation organized by school — with NCAA compliance context built in.
Gmail Integration
Connect your Gmail account. Recruit CX finds and organizes coach conversations automatically. Parents and athletes can each connect their inbox — all conversations merge into one view per athlete.
Auto-Detect Coach Emails
We identify emails from college coaching staff using school domains and organize them by school and sport.
"Owe Reply" Tracking
See which coaches are waiting to hear back — and which ones owe you a reply. Never lose track.
Full Conversation History
See your complete email history with each school in one thread. Messages from both parent and athlete inboxes appear together.
Works for the Whole Family
Parent and athlete can each connect their Gmail account. All coach conversations merge into one view per athlete.
Recruiting Board
Track every school through your recruiting journey. Move programs through stages — from first contact to commitment. Conversations group by school from our directory of 800+ institutions.
Drag-and-Drop Board
Move schools between stages on desktop. Use list view on mobile. See your entire recruiting picture.
Coach Contacts
Track coaching staff for each program — names, titles, email addresses. We detect contacts from your email threads.
Priority, Notes & Ratings
Mark schools as high, medium, or low priority. Add pinnable notes after campus visits. Rate programs across 8 categories. Compare schools side-by-side.
Templates & Tasks
Speed up outreach with sport-specific email templates and never miss a follow-up with built-in reminders.
Email Templates
Templates for initial outreach, follow-ups, camp interest, schedule sharing, and thank-you notes — customized per sport.
Task Reminders
Create reminders for follow-ups, questionnaires, camp registrations, campus visits. Set due dates. Snooze when needed.
Link Hub
Store your highlight video, game schedule, and academic info in one place. Share a single link with coaches.
Multi-Sport Support
Athletes who play multiple sports get separate templates, compliance calendars, and recruiting stages for each one.
Recruiting Period Context
NCAA, NAIA, and NJCAA rules control when coaches can communicate. We surface this context where you need it — so silence doesn't feel like rejection.
Period Calendar
See the current recruiting period for each sport and division — on each school's page, in conversation threads, and on the compose screen.
Plain-English Explanations
Every period includes a "What does this mean?" explanation in family-friendly language, with links to official calendars.
Shutdown Warnings
See clear warnings when a sport is in a restricted period. We show this on the compose screen before you write.
All Divisions Covered
Compliance calendars for NCAA Division I, II, and III, plus NAIA and NJCAA. Rules vary by division — we show the right context for each school.
Rate, Compare, Decide
Go beyond tracking. Evaluate programs with structured ratings and compare your top choices side-by-side.
Star Ratings
Rate each school across 8 categories: overall, facilities, league strength, travel, academics, coaching, campus life, and financial aid.
Side-by-Side Comparison
Select your top programs and compare them in a table. See ratings, stage, priority, and conference at a glance.
Program Notes
Add notes after campus visits, phone calls, or showcases. Pin important observations to the top. Notes are visible to the whole family.
School Directory
Over 800 schools across NCAA DI-DIII, NAIA, and NJCAA. Programs link to schools from coach email domains — you get division and conference context automatically.
Collaboration & Oversight
Recruiting is a family effort. We give parents visibility and control while athletes take ownership of their process.
Email Approval
Require approval before athletes send emails. Review drafts. Approve or send back with feedback — all from a dedicated queue.
Activity Log
See a chronological log of every action — emails sent, stages changed, notes added, tasks completed. Know what's happening without hovering.
Parent & Athlete Permissions
Parents control billing and sensitive fields like stage and priority. Athletes can view, compose, and manage tasks within their permissions.
Ready to get organized?
Recruit CX is in early access. Request access and your family can be set up today.